Distribution and warehouse management software built for Philippine multi-depot operations.

We replace. We build. We optimize.

Every line of code we write is yours at cutover. No license. No annual increase. No lock-in.

How much does warehouse management software cost in the Philippines?

Licensed WMS runs ₱800K–₱2M implementation plus annual support fees. An Orkids build is a one-time fee for all your depots — typically 30–50% of a three-year contract, no per-warehouse fee, and the code is yours.

A SYSPRO WMS implementation for a three-depot Philippine distributor typically runs ₱1M–₱1.8M in implementation cost plus ₱200K–₱500K per year in support and licensing. Over three years, that is ₱1.6M–₱3.3M before any customization. A one-time Orkids build covers the same three depots for a fraction of that, with Philippine-specific DR and invoice formats built in, and you own it outright. Optional operations support — system monitoring, SKU catalog maintenance, and carrier integration updates — is ₱50K–₱250K per month with no minimum term. Your exact scope and price are confirmed on the first call.

Can the system track stock across multiple depots in real time?

Yes. All depots share one stock ledger. A manager in Manila sees Cebu and Davao stock levels in the same screen as Manila, updated with every receipt, pick, and transfer.

Real-time multi-depot visibility eliminates the two most expensive coordination failures in Philippine distribution: ordering from a supplier when the stock is sitting in another depot, and promising a customer a delivery you cannot fulfill because the Manila warehouse is empty while Cebu has surplus. The system maintains a single stock record with location-tagged quantities. Transfers between depots are initiated in the system, approved by the receiving depot, and tracked in transit — so in-transit stock is visible and not double-counted in either depot's available quantity.

Does the system support FEFO for pharma and food distribution?

Yes. For batch-tracked SKUs, the system issues the earliest-expiring batch first — and flags batches approaching expiry before they become a write-off risk.

FEFO is required for pharmaceutical, food, and personal care distribution in the Philippines. Regulatory bodies — FDA, BFAD — require distributors to maintain lot traceability and demonstrate FEFO compliance in audit trails. The Orkids system tracks each received batch with its expiry date and lot number. When a pick list is generated, the system directs the picker to the earliest-expiring batch first, regardless of where it sits in the warehouse. A batch that will expire within 60 days triggers an automatic alert to the category manager with current stock level and forecast sell-through — giving time to push the batch through a promotional channel before it becomes a compliance and write-off problem.

How does barcode scanning reduce pick errors?

The picker scans the item barcode at the bin and again at pack confirmation. If the scan does not match the pick list, the system rejects the pick and directs the picker to the correct bin.

Paper pick lists fail because the picker reads the label on the bin, not the label on the product, and a mis-stocked item or a bin label that slid out of place produces a silent error. Mobile barcode scanning introduces a verification step at every pick: the system expects a specific barcode, the scanner reads what is actually there, and the comparison happens before the item leaves the bin. A mismatch produces an audible alert and a screen prompt — the picker cannot proceed without resolving it. The result is a pick accuracy rate above 99.5% compared to the 97–98% typical of paper-based picking. On a distributor shipping 500 orders per day, the difference is 10–15 fewer error-related credit notes per day.

Does the system integrate with local carriers for last-mile delivery?

Yes. The system generates delivery manifests in the format required by Lalamove, Grab Express, and major 3PL carriers operating in the Philippines — and records proof of delivery automatically.

Philippine distributors using third-party last-mile carriers face a manual step: the warehouse team prints a delivery order, hands it to the driver, and waits for the signed copy to return — sometimes days later. The Orkids integration layer connects to the APIs of the major carriers operating in the Philippines. When a delivery order is released, the system creates the booking with the carrier automatically, assigns the tracking number to the sales order, and sends the tracking link to the customer. When the carrier marks the delivery as completed with a photo and signature, that proof of delivery is stored against the order record and the DR is marked as delivered. Disputes resolved by showing the delivery photo take minutes; disputes that escalate because no one can find the signed DR take weeks.

Does the system generate BIR-compliant delivery receipts and sales invoices?

Yes. Delivery receipts and sales invoices are generated from the pick confirmation and transmitted to the BIR EIS under RR 11-2025 — no manual rekey in a separate billing system.

The Philippine BIR requires that sales invoices and official receipts reflect the actual goods delivered. In a warehouse context, that means the invoice cannot be finalized until the pick is confirmed — because what was ordered and what was actually shipped often differ by substitution or partial fulfillment. The Orkids system generates the DR from the confirmed pick list, applies the correct BIR SI series, and transmits the structured invoice data to EIS at delivery confirmation. Your accounts receivable is updated automatically. The customer receives the digital SI the same day the truck departs. The BIR sales journal is maintained in real time — no end-of-month reconciliation between warehouse records and accounting records.

How does the system manage returns and reverse logistics?

Returns are received against the original delivery order, inspected at the dock, and routed to the correct disposition — back to saleable stock, quarantine, or supplier return — with full lot traceability maintained.

Returns management in Philippine distribution is operationally messy because it happens at the customer's location and at the depot simultaneously. A driver picking up a return from a sari-sari store needs a receipt to give the store owner. The depot receiving the return needs to inspect it and decide its disposition. A product that returns to saleable stock must have its lot number verified to ensure the FEFO sequence is preserved. A product sent to quarantine must be physically separated and flagged in the stock record so it cannot be picked again. The Orkids return workflow handles all three steps: driver receipt at the customer site via mobile, dock inspection at the depot with disposition selection, and automatic stock ledger update based on the disposition. Returned items do not re-enter saleable stock until the inspection is confirmed — there is no way to accidentally pick and ship a returned product.

How long does implementation take?

Four to six weeks from contract to a live warehouse running daily picks, receipts, and deliveries through the system — not a pilot, a full production deployment.

Week one and two: we configure your SKU catalog, bin locations, supplier database, and carrier integrations. We import your existing stock levels and validate them against your most recent physical count. We set up your DR and invoice form series in the BIR-required format. Weeks three and four: your warehouse team runs a parallel operation — paper pick lists alongside mobile scanner picks — on a subset of orders. We observe, adjust the bin layout logic, and fix any configuration issues. Weeks five and six: the paper process is off. All picks, receipts, and DRs go through the system. We monitor daily throughput, pick accuracy, and system performance for the first two weeks of full operation and resolve any issues that emerge from real-volume load.

Is the system accessible to warehouse staff who are not technically proficient?

Yes. The picker's mobile interface shows one instruction per screen — scan this, go to this bin, confirm this quantity — and requires no typing, no navigation, and no training beyond a one-hour walkthrough.

Warehouse staff in Philippine distribution centers have varying levels of digital comfort. The Orkids mobile interface is designed around this reality: every screen shows exactly one action and uses large touch targets. The instruction is in plain Filipino or English, depending on the configuration. The scanner does the data entry — the worker just scans what is in front of them and confirms or flags a discrepancy. Supervisors have a separate interface with more detail, including open orders, pick progress per picker, and overdue receipts. The admin interface — for SKU management, carrier setup, and reporting — is used by office staff who are comfortable with standard web applications. The three interfaces are built separately so warehouse staff never accidentally see screens meant for administration.

Can the system handle consignment inventory managed at customer locations?

Yes. Consignment stock at customer sites is tracked as a separate location in the stock ledger, with replenishment triggered automatically when the customer reports consumption.

Consignment distribution is common in Philippine pharma, industrial supplies, and specialty food. The distributor owns the stock physically located at the customer's facility. The customer consumes as needed and reports consumption — weekly, monthly, or via system integration. The Orkids system tracks consignment locations as warehouse sub-locations. When the customer reports consumption, the system records the sale, updates the consignment location's stock level, and triggers a replenishment delivery if the stock falls below the agreed minimum. The customer is billed for what was consumed, not for what was consigned. The physical inventory of consignment locations can be verified during a field rep's regular visit using the mobile scanner — the rep scans the items on the shelf, and the system compares the scan to the expected consignment level.