MARITIME CREWING · PHILIPPINES
Custom crewing and seafarer payroll AI for Philippine manning agencies.
Built around DMW contract verification, STCW and PEME certificate expiry, and USD wages split to peso allotments — not on Sertica or BassNet's European fleet-management models.
Sertica and BassNet were built for European shipowners managing their own fleets, and price the crewing module as a bolt-on to vessel maintenance. A Manila manning agency deploying thousands of Filipino seafarers lives inside that module — tracking STCW endorsements, PEME medicals, and DMW contracts in spreadsheets no global vendor will ever fit to how Philippine crewing actually works.
What this costs you today
Global maritime software prices crewing as an afterthought.
Sertica and BassNet were built to manage European-owned fleets and their maintenance; the crew module is a bolt-on. A Manila manning agency pays fleet-operator pricing for the one module it actually runs its business inside.
Certificate and document expiry lives in spreadsheets.
STCW endorsements, PEME medicals, the SIRB, flag-state documents, and visas each expire on their own clock. One lapsed certificate means a seafarer cannot board — and the vessel sails short or sails late.
Seafarer pay splits across two currencies and four agencies.
Wages run in USD onboard while allotments go to families in pesos, on top of SSS, PhilHealth, Pag-IBIG, and OWWA remittances for OFWs. Generic payroll cannot model the allotment split or the DMW-verified contract behind it.
WHO YOU’RE QUOTING TODAY
The incumbents — and what they quote.
- SerticaEuropean fleet-operator pricing · crewing as a bolt-on module
- BassNetEuropean fleet-operator pricing · annual licence per vessel
- CrewInspectorPer-crew SaaS subscription, billed annually
- QuantumXPer-seat crewing SaaS, annual licence
- Focus SoftnetERP licence + maritime module add-on
A Manila manning agency deploying 2,000+ Filipino seafarers across several principals ran a European fleet-management suite for the crewing module, spreadsheets for certificate expiry, and a separate payroll tool for allotments. A comparable Orkids build — DMW-verified contracts, STCW and PEME expiry alerts, and USD-wage-plus-peso-allotment payroll in one system — lands as a one-time engagement owned outright, not an annual per-crew licence. (Composite illustration based on PH maritime crewing patterns.)
BY THE NUMBERS
Sources: Orkids internal pricing data, public vendor PH licensing benchmarks. Figures reflect one-time build cost ranges; ongoing support is optional and separately priced.
THE RECEIPT
What Marine Shipping operators are quoted today — and what we build for.
- SerticaEuropean fleet-operator pricing · crewing as a bolt-on module
- BassNetEuropean fleet-operator pricing · annual licence per vessel
- CrewInspectorPer-crew SaaS subscription, billed annually
- QuantumXPer-seat crewing SaaS, annual licence
- Focus SoftnetERP licence + maritime module add-on
- OrkidsOne fixed build fee · ₱50K–250K/mo optional, no lock-in
Typically 30–50% of what the vendors above quote you. You own the code at cutover.
A Manila manning agency deploying 2,000+ Filipino seafarers across several principals ran a European fleet-management suite for the crewing module, spreadsheets for certificate expiry, and a separate payroll tool for allotments. A comparable Orkids build — DMW-verified contracts, STCW and PEME expiry alerts, and USD-wage-plus-peso-allotment payroll in one system — lands as a one-time engagement owned outright, not an annual per-crew licence. (Composite illustration based on PH maritime crewing patterns.)
Competitor figures are indicative ranges from published list prices and Philippine tender data, shown for comparison only.
BUILD MODULES · 6 OF 16
The modules a Marine Shipping operation runs on.
- HRSee module
- PayrollSee module
- Document OCRSee module
- BIR ComplianceSee module
- ReportingSee module
- Ops CopilotSee module
All 16 modules are available. Talk to a founder about the full scope.
We replace. We build. We optimize.
Every line of code we write is yours at cutover. No license. No annual increase. No lock-in.
HOW WE WORK WITH YOU
Your operations team talks to us directly in their language. No translator. No 2-day email chain.
Your account manager sits in Cebu and joins your standups — English, Cebuano, or Tagalog. Senior architecture, AI-assisted build, human review. Custom-built for your business, not shrink-wrapped.
Questions buyers ask.
Yes. Every document — STCW endorsement, PEME medical, SIRB, visa, flag-state certificate — carries its own expiry clock and alerts the crewing desk before a seafarer becomes unboardable.
Lapsed documents are the most common reason a Filipino seafarer misses a crew change. The system surfaces them weeks ahead, by vessel and by joining date, not on the morning of the flight.
Yes. Wages run in USD at the contract rate while monthly allotments split to families in pesos, with SSS, PhilHealth, Pag-IBIG, and OWWA computed for OFWs.
The allotment split, the dollar-to-peso conversion at your agreed rate, and the government remittances are one payroll run — not three tools reconciled by hand each cutoff.
Yes. Contracts are verified against DMW (formerly POEA) standard employment terms, and the document set maps to MARINA and MLC 2006 requirements for each rank.
Compliance is built into the data model — the contract, the certificates, and the deployment record are linked, so the audit trail exists before a DMW inspector asks for it.
Yes. We integrate with your principals' crewing and planning systems, or run as your system of record and push the data they need in their format.
Most agencies juggle several principals, each with its own portal. We map to each one rather than forcing your desk to re-key the same crew into four places.
A data audit in week zero, then crew master, certificate history, and contract records migrate, run in parallel for one cycle, then cut over.
Certificate expiry dates are reconciled against the physical documents during migration, because most legacy crewing databases drift out of sync with what the seafarer actually holds.
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Orkids is a Philippine AI engineering firm that builds custom, agent-native operations software for Philippine enterprises — owned outright, with source code on day one — replacing SAP, Salesforce, Oracle, and Odoo in two to three weeks at ten to thirty percent of leading-ERP cost.
Before you sign that quote, talk to a founder.
30-minute fit call. Free prototype if we agree on scope. No procurement loop.