DOCUMENT OCR · PHILIPPINES
OCR for Philippine business documents. Supplier invoices, BIR forms, delivery receipts — structured data in under 3 seconds.
Own an OCR module that owns its own data pipeline — versus encoding teams at ₱15K–35K per head per month, running indefinitely, with a 3% error rate that surfaces at BIR audit.
ABBYY and Adobe Acrobat extract text. They do not know that a Philippine supplier invoice lists the TIN before the amount, or that your BIR series resets every quarter. You end up with raw text and a cleanup job.
What this costs you today
Encoding teams copy what they see, not what the document means.
A supplier invoice has a TIN, a series number, a line-item total, and a VAT amount. Manual entry captures all four fields — except the formatter puts two of them in the wrong column. The error surfaces at BIR audit, not at entry.
Global OCR tools do not know Philippine document formats.
BIR official receipts, PhilHealth eClaims forms, and DOLE payroll certifications have layouts that ABBYY FineReader and Adobe Acrobat have never seen in training. Field detection fails silently, and you validate nothing until an exception fires downstream.
Extracted data lands in a spreadsheet, not in your system.
Even when the OCR works, the output is a CSV or a copied table. Someone still imports it, maps the columns, and reconciles mismatches. The document OCR module outputs a typed JSON object directly into the Orkids data model — no spreadsheet step, no manual import.
WHO YOU’RE QUOTING TODAY
The incumbents — and what they quote.
- ABBYY FineReader~US$149/user/year · global pricing, no Philippine document training
- Adobe Acrobat Pro~US$19.99/user/month · subscription
- Oracle Content ManagementEnterprise pricing · PH deployment and training required
- Microsoft Dynamics document workflows₱3K–8K/user/month (indicative range) · Power Automate add-on required
- Manual encoding teams₱15K–35K/head/month · salary + overhead (indicative range)
An Orkids Document OCR module is owned outright for one build fee — compared to a four-person encoding team at ₱80K–140K/month in total loaded costs that recurs indefinitely, with an error rate that does not go to zero. The module processes BIR forms, supplier invoices, and delivery receipts with field-level confidence scoring; records that fail the confidence threshold are queued for human review rather than written silently.
BY THE NUMBERS
Sources: Orkids internal pricing data, public vendor PH licensing benchmarks. Figures reflect one-time build cost ranges; ongoing support is optional and separately priced.
We replace. We build. We optimize.
Every line of code we write is yours at cutover. No license. No annual increase. No lock-in.
HOW WE WORK WITH YOU
Your operations team talks to us directly in their language. No translator. No 2-day email chain.
Your account manager sits in Cebu and joins your standups — English, Cebuano, or Tagalog. Senior architecture, AI-assisted build, human review. Custom-built for your business, not shrink-wrapped.
Questions buyers ask.
Supplier invoices, BIR official receipts, delivery receipts, purchase orders, PhilHealth eClaims forms, and Philippine government-issued IDs. Custom layouts are registered during onboarding.
Document types are registered before go-live. Any layout that appears in more than ten documents per month gets a dedicated extraction template, not a general model. Accuracy targets are confirmed per document type — field by field, not as a page-level score.
BIR official receipts, withholding tax certificates (BIR 2307), and alphalist formats reach over 97% field-level accuracy once the extraction template is set. Accuracy is measured per field, not per document.
The gap between 97% and 100% matters at volume. At 1,000 documents per day, a 3% field error rate is 30 manual reviews per day — which is still better than a team that misses 3% of fields and does not know which ones. Confidence scoring flags low-confidence fields for human review rather than writing them silently.
Printed and machine-typed fields reach full accuracy. Handwritten fields on BIR certifications and PhilHealth claim forms are flagged for human review rather than extracted with false confidence.
Most Philippine government forms mix printed headers with handwritten fill-in fields. The module extracts the printed portion automatically and queues the handwritten portion with a confidence flag — review time goes to the fields that need eyes, not the whole document.
Yes. Tagalog field labels, mixed-language item descriptions, and bilingual headers are handled. The extraction model is trained on Philippine-origin documents, not US-origin training sets.
Philippine supplier invoices often carry item descriptions in Filipino and unit prices in English. Both sides extract correctly when the template distinguishes field types rather than treating the document as single-language text.
The OCR module outputs a typed JSON object that maps to the Orkids data model — supplier invoice to AP ledger, delivery receipt to inventory receipt, BIR form to compliance record. No import step.
The JSON is validated against the module schema before it writes. If a field is missing or out of range, the record is held in a review queue rather than written with a null value. Your ledger is not written from incomplete extractions.
You own the build outright for one fee — set against an encoding team at ₱80K–140K/month that recurs indefinitely, it pays for itself quickly. Ongoing support and model retraining for new document types is ₱50K–250K/month with no lock-in. Your exact scope and price are confirmed in the first conversation.
Pricing depends on document type count, volume threshold for batch versus real-time processing, and whether the module connects to an existing Orkids installation or a standalone pipeline. The first call takes 30 minutes and produces a written scope with a range and rationale.
Document images and extracted data are stored in your designated cloud environment. Nothing leaves your configured region without explicit setup. Orkids does not retain copies of your documents.
For regulated industries — healthcare, finance, insurance — data residency is a first-class design constraint, not a note in the contract. The deployment architecture is reviewed with your IT or compliance officer before go-live, and the data flow is documented for audit.
Standard go-live is 2–3 weeks from project start. Week one covers document-type registration and template training. Week two is integration testing against your live data. Week three is production cutover.
If your document types have high variance — seasonal layouts, multiple supplier formats — add one week for template coverage. If you are connecting to an existing Orkids module rather than a new integration, the go-live is at the low end. The schedule is set in the proposal, not discovered after the deposit.
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Orkids is a Philippine AI engineering firm that builds custom, agent-native operations software for Philippine enterprises — owned outright, with source code on day one — replacing SAP, Salesforce, Oracle, and Odoo in two to three weeks at ten to thirty percent of leading-ERP cost.
Before you sign that quote, talk to a founder.
30-minute fit call. Free prototype if we agree on scope. No procurement loop.